Based on our more than 25 years of experience, the biggest challenge for companies is to be able to keep up with the changes occurring in the organization or the challenges of implementing newer and newer demands appearing in the processes in addition to the constantly developing IT infrastructure.

These tasks are manifested in the need to provide higher quality and faster customer service to customers, to optimize and make processes transparent, and to meet legal requirements.

In addition, tasks related to automation and robotization will also appear.

BürOffice consists of the following subsystems:

Basic system

This subsystem is the basis of the system. Basically, it only provides a document viewer and management interface, a simple display of tasks and competence-based processing. All our other modules are based on CORE.

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Shipment handling

Incoming and outgoing documents can be managed in our shipment management subsystem, which can be used to track all the process steps from arrival at the building to the archive processes. We provide these documents in the most modern way, with a document identifier and/or shipment identifier after arrival in the system.

The uniqueness of the documents is ensured with the help of file numbers and barcodes, which can also be provided with a QR code if necessary.

The parcel management subsystem includes integrated postal dispatch, which is useful for our customers who produce large quantities of outgoing parcels and/or the management of parcels with strict accounting is a priority task in their area.

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Central repository

This subsystem can also be called basic functionality, which was created to

  • users should not have to use multiple specialist systems,
  • integration with specialist systems should be avoided,

where appropriate, our Customers do not have to purchase a database system, where a separate integration is also required.

The central database is suitable for managing Customer, Partner and HR records, which can be expanded if required.

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Our archive management was typically created to record the physical location of paper-based documents and track their physical movements. The registry can be of various types, from documents listed on the basis of thematics to adhoc registries. In this subsystem, it is possible to list and track not only paper-based documents, but also other devices (e.g. pen drives, CDs, keys). 

With appropriate parameterization, the system also tracks the disposal, archiving and destruction processes, and provides the user with suggestions for the documents and tools involved in the archival processes, so that they do not have to be sorted manually in the system.

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Additional modules

Our additional modules include Registry management and Template management based on the Form. During the creation of the template, we simplify the work of the users with the help of an easy-to-use interface, so that it is not necessary to use another system to create the document, since it is compiled automatically on one screen with the help of integrations.

Our registration management is able to provide adequate and accurate data on the location, condition, and life cycle of each device, starting from the registration of vehicles up to and including any item that can be borrowed.

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Technical modules

Among our technical modules, we have placed those system units that are either very specific for companies, or that require other service providers during their operation. An example is the digital signature module, through which the signature functions of our partner companies (Netlock, Microsec, MySigno) can be accessed.

We consider our Migrating tool to be a specific module, capable of migrating extremely large amounts of documents (over 100 million items) in addition to daily operational work.

Our object management is also unique, as different entities and the relationships between them can be described in this module, which data are usually stored in our customers' unique specialist systems.

Our central authorization management is also specific, as we are able to operate the system in such a way that it is also an authorization management system, but we are also able to use different specialized systems for the registration of authorizations, such as Active Directory.

Our dynamic integration support is capable of creating almost all kinds of connections, from standard web service calls to integrations that can be built with system parameters.

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