Data Processing

 

1. Data controller

Name of data controller:  Quattrosoft Kereskedelmi és Szolgáltató Kft. 
Headquarters: 1022 Budapest, Detrekő utca 2-B
Phone: (06 1) 382 7800
Email: adatvedelem@quattrosoft.hu
Website: www.quattrosoft.hu
Company register number: 01 09 469421
Representative: Tresch András managing director
Person responsible for data management activities: Judit Molnár

2. Purpose of the information

The purpose of this data protection information is to provide the data subjects with information about the management of their personal data in a comprehensible and transparent manner.

Data management is not part of our main activities, but in carrying it out we pay special attention to the relevant European Union and domestic legal regulations, in particular Regulation (EU) 2016/679 of the European Parliament and of the Council (April 27, 2016) "Natural persons have the right to on the protection and free flow of such data, as well as on the repeal of Regulation 95/46/EC (General Data Protection Regulation - GDPR)" and on the domestic "Right to informational self-determination and freedom of information" CXII of 2011. to the provisions of the Act (Infotv.).

The purpose of managing partner data (contact data of partners' employees who are connected with us) is to maintain the working relationship, exchange information, and fulfill the contractual relationship.

3. General purpose of data management

Agreement with our customers and partners, fulfillment of contracts, and issuance of accounting documents.

4. Managed data

4.1 Bidding
Stakeholders: Representatives of the contracting partners

Purpose of data management: Contract conclusion and performance of the contract.

Activity

adatfajta

Legal basis

Target

Watch time

Bid submission

name
email
address

Legitimate interest

Bid submission

60 days in case of contract failure/5 years after termination of contractual relationship in case of contract

 

The process of data management:
During the offer, we use the data provided by the partner's contact person for the offer.

If the offer is not followed by a contract, the data will be deleted.

4.2 Contract conclusion, invoicing
Stakeholders: Representatives of the contracting partners

Purpose of data management: Contract conclusion and performance of the contract.

Activity

adatfajta

Legal basis

Target

Watch time

Contract conclusion, invoicing

name
e-mail
address
position

Legitimate interest

Contract conclusion
and contract performance

5 years after the termination of the contractual relationship

The process of data management:
The data is processed during the duration of the contractual relationship, solely for the purpose of fulfilling the contract and maintaining contact.

The provision of data is not mandatory in any case, but at the same time, knowledge of personal data suitable for identification and contact is an essential condition for entering into a contract or agreement.

4.3 Partner register

Affected persons: all natural persons who enter into a contract with us or are listed in the contract as a company representative or contact person of the other contracting party.

Purpose of data management: contact

Partner name register phone number

Activity

adatfajta

Legal basis

Target

Watch time

Partner register

name
e-mail address
Telephone number

Legitimate interest

Management of data required for contact 

8+1 years

 

The process of data management:

During the fulfillment of the contractual tasks, we have a working relationship with the representatives of the partners, during which we conduct electronic correspondence, as well as record the data related to the works in our Wforce system. Therefore, in our electronic system, the partner data is available in an orderly, register-like manner.

5. Data security

We take care of the security of the personal data we manage with technical and organizational measures, as well as the development of procedures.

We protect the data with appropriate measures against unauthorized access, alteration, transmission, disclosure, deletion or destruction, as well as against accidental destruction and damage, as well as against becoming inaccessible due to changes in the technology used.

Only our employees who need to know them to perform their duties have access to personal data.

In order to ensure data security, Quattrosoft Kft. operates a certified information security management system in accordance with MSZ EN ISO 27001.

6. Forwarding and transfer of data

We do not pass on the personal data of our contractual partners to other data controllers. The transfer of data may take place in the event of official inquiries (e.g. NAV inspection), or in certain cases it may be necessary to fulfill the contract (e.g. cooperation with a tendering company, provision of data to a contributing organization), if this goes beyond the original purpose of data management, the data it will only be transferred to a third party with the express consent of the person concerned.

During the audit of the integrated management system (ISO 9001, 27001) operated by our company, the auditor may look into the data.

In the case of invoicing, our Company uses a data processor, as the accounting is provided by an external contractor - ECOVIS Audit Könyvvíszáló és Tanácsadó Kft. Part of our contract with him is the agreement on data processing, which ensures that during his procedure he handles the data with the same care, observing the relevant legislation, and only in accordance with our instructions.

7. Rights of data subjects

All stakeholders have the right to:

  • You should receive information about the data processing that affects you before it begins

    • Get access to all information related to data management that affects you

    • To request the correction of incorrect, inaccurate or incomplete data

    • Request deletion (forgetting) of your personal data

    • Request restriction of data processing

    • Object to the processing of your data in certain cases, e.g. against its use for marketing purposes

    • Remedy against data processing

  • Those concerned can exercise these rights in person using our contact details provided below, in writing or by prior agreement. We try to respond to all inquiries as soon as possible, but no later than 15 working days.

    Contact information for the exercise of rights:

    • Address: 1022 Budapest, Detrekő utca 2/b

      Phone: +36 (1) 382-7800

      www: http://www.quattrosoft.hu

      email: adatvedelem@quattrosoft.hu

  • We are unable to release information related to personal data over the phone, as we cannot identify the caller.

    In the event of a violation of their rights, those concerned may contact the National Data Protection and Freedom of Information Authority:

    • Address: 1125 Budapest, Szilágyi Erzsébet fasor 22/c

      Phone: +36 (1) 391-1400

      Fax: +36 (1) 391-1410

      www: http://www.naih.hu

      Email: ugyfelszolgalat@naih.hu